USE CASE

Invoice Approval Via Messaging

Streamline Approvals and Accelerate Payments with Mobile Messaging

The Challenge

Approval Delays Create Payment Bottlenecks

Traditional invoice approval workflows rely on email chains, manual sign-offs, and portal logins, causing unnecessary delays and cash flow disruption. Busy managers often miss emails, forget to log in, or defer approvals, slowing down the entire payment process.

Missed or Delayed Approvals

Emails or paper-based approvals often get lost in inboxes or delayed due to manual follow-up.

Cumbersome Processes

Multiple logins, printed forms, or complex portal workflows frustrate approvers and stall action.

Lack of Visibility

Finance teams have no real-time insight into approval status, leaving them chasing stakeholders.

Slow Cash Flow

Payment cycles are extended when invoices sit idle waiting for sign-off.

Compliance Concerns

Paper and email approvals lack proper audit trails, creating risk during audits.

the solution

Instant, Secure Invoice Approvals via Messaging

Authvia enables seamless, secure rebate and incentive disbursements through SMS, RCS, or email. Suppliers receive branded messages confirming eligibility and can instantly choose how to receive their funds, no delays, no friction, no security concerns.

How It Works:

Send Approval Requests via Messaging

Approvers receive a secure message with invoice details and a one-tap option to approve or reject.

Automate Reminders

If no action is taken, the system triggers automated follow-ups until the approval is complete.

Track in Real-Time

Finance teams see who has viewed, approved, or escalated each invoice from a central dashboard.

Integrate Seamlessly

Authvia connects with your current accounting or ERP platform, eliminating the need for new software or re-engineered workflows.

Ensure Compliance and Security

Built-in consent tracking and tokenized links create a complete audit trail, satisfying PCI and regulatory requirements.

Results That Matter

Accelerate approval cycles

Reduce bottlenecks and speed up payment releases.

Increase visibility

Track every approval step with real-time insights.

Improve compliance

Maintain a fully auditable record of approvals.

Enhance user experience

Make approvals as simple as a text reply, no logins required.

Modernize Your Payments with Authvia

Faster transactions, higher conversions, and a seamless customer experience, all through the power of text.